Author and Contributor Information
Name, email address, phone number, affiliation, designation, department, institution, country, ORCID, author order, corresponding author details, author metadata and communication records.
Privacy Policy
Privacy Policy of UnivColl Publications
This Privacy Policy explains how UnivColl Publications collects, uses, stores, protects and shares information related to authors, editors, reviewers, readers, institutions, publication service users and payment users.
Data Protection Statement
Responsible Handling of Academic, Editorial and Payment Information
UnivColl Publications is an academic publishing house supporting peer-reviewed journals, academic books, book chapters, edited volumes, conference proceedings and scholarly publication services. In this role, we may process information required for manuscript handling, editorial communication, reviewer coordination, publication production, payment receipt, invoice support, legal compliance and user support.
We aim to follow reasonable privacy and security practices. However, no internet-based communication, hosting environment, email system, file transfer or third-party service can be guaranteed to be completely risk-free. Users should submit accurate information and avoid sharing unnecessary sensitive information unless specifically required for publication ethics, payment support or legal compliance.
Policy Contents
What This Privacy Policy Covers
The following sections explain the main categories of information, how it is used, how payment-related information is handled, and how users may contact us for privacy support.
Information We Collect
Author, Editorial, Manuscript and Communication Data
We collect information only to the extent reasonably required for academic publishing, editorial workflow, manuscript management, payment support, publication production, communication, verification, legal compliance and institutional support.
Submission and Article Information
Manuscript title, abstract, keywords, article files, figures, tables, supplementary files, references, declarations, ethics statements, funding details, conflict-of-interest information and revision files.
Editor and Reviewer Information
Editor/reviewer names, email addresses, affiliations, expertise areas, review invitations, review responses, review comments, editorial notes, decision records and publication workflow communication.
Website and Support Information
Contact form messages, support queries, institutional communication, publication service requests, email correspondence, technical logs and basic website usage information where applicable.
Payment Data Handling
Payment-Related Information and Gateway Processing
Where publication fees, APC, book chapter fees, edited volume charges, conference proceedings payments, print/eBook charges, DOI/metadata support charges or other disclosed scholarly publication service payments are applicable, payment processing may be handled through third-party payment gateway providers such as Razorpay, PhonePe, PayPal or other authorized payment service providers.
Important payment privacy statement:
UnivColl Publications does not intentionally store full card numbers,
UPI PIN, banking passwords, CVV, net-banking passwords or sensitive payment credentials
on its publisher server. Such sensitive credentials are normally entered on or processed by
the relevant payment gateway, bank, wallet, UPI or payment service provider environment.
Use of Information
How Information Is Used in Academic Publishing Workflows
Information is used for legitimate academic publishing, operational, legal, payment support and communication purposes. Payment or personal information does not influence independent editorial decisions.
Manuscript Processing
To receive submissions, identify authors, manage editorial checks, coordinate revisions, maintain decision records and support publication workflow.
Editorial Communication
To communicate with authors, editors, reviewers and editorial offices regarding submissions, reviews, decisions, publication steps and policy compliance.
Payment Receipt and Support
To verify payment status, issue invoices/receipts, handle duplicate payments, failed transactions, refund requests, accounting records and payment-related support.
Legal and Ethical Compliance
To address publication ethics, complaints, appeals, corrections, retractions, disputes, fraud prevention, record keeping and lawful operational requirements.
Confidentiality
Manuscript, Reviewer and Editorial Confidentiality
Manuscripts under consideration, reviewer identities where applicable, reviewer comments, editorial communications, decision notes and unpublished files are handled as confidential academic publishing information, subject to operational needs, ethics investigation needs, legal requirements and journal/publisher policy.
| Area | Privacy Position |
|---|---|
| Manuscript files | Used for editorial screening, peer review, revision, production and publication workflow only. |
| Reviewer records | Handled according to review model, confidentiality requirements and editorial policy. |
| Editor communication | Maintained for editorial accountability, decision history, policy compliance and dispute support. |
| Published metadata | Author names, affiliations, article metadata, DOI, abstracts and related publication records may become public after publication. |
Data Sharing
Service Providers, Payment Gateways, Metadata Services and Publishing Partners
We do not sell user data as a separate commercial product. Information may be shared only where reasonably necessary for academic publishing operations, payment processing, hosting, email communication, metadata deposit, indexing/discovery support, legal compliance or user support.
Razorpay, PhonePe, PayPal or Similar Providers
Payment-related information may be processed by authorized payment gateway providers, banks, wallets, UPI systems or payment processors according to their own policies and security systems.
Hosting, Email and Website Support
Website hosting providers, email service providers, form systems, backup systems and technical support tools may process limited information necessary to operate the publisher platform.
DOI, Indexing and Discovery Services
After publication, article/book metadata may be shared with DOI registration systems, indexing/discovery services, repositories, search engines, libraries and scholarly databases where applicable.
Communication and Cookies
Email Communication, Website Use and Basic Analytics
- We may use email to communicate about submissions, editorial workflow, publication status, payment receipts, support requests and policy updates.
- Users are responsible for providing accurate email addresses and checking messages related to their submission or payment.
- Our website may use basic cookies, server logs or analytics tools where applicable to support website functionality, security, performance and user experience.
- Users may control cookies through browser settings, but some website functions may not work properly if cookies are blocked.
Retention and Security
Data Retention and Reasonable Security Measures
- Submission, editorial, publication and payment records may be retained for operational, academic record, accounting, legal, dispute resolution and publication ethics purposes.
- Published article/book metadata may remain publicly available as part of the scholarly record.
- We may use access controls, reasonable technical safeguards, backups and administrative measures to protect information.
- No internet transmission, server, email, hosting platform or third-party service can be guaranteed to be fully secure or error-free.
User Rights and Requests
Correction, Update and Deletion Requests Where Legally Possible
Users may contact us to request correction, update, clarification or deletion of certain information where legally, ethically and operationally possible. Some records may need to be retained for publication integrity, accounting, legal compliance, dispute handling, scholarly record preservation or editorial accountability.
Update Personal Information
Users may request correction of spelling, affiliation, email, ORCID or contact details subject to verification.
Deletion Where Possible
Deletion may be limited where records are part of publication history, legal records, payment records or editorial accountability.
Scholarly Record
Published metadata, article pages, DOI records and citations may be preserved as part of the academic record.
Identity Check
We may request reasonable verification before processing privacy, correction, payment or publication-related requests.
Legal and Technical Limitations
Important Privacy and Service Limitations
This Privacy Policy should be read together with our Terms and Conditions, Publication Fees and Payment Policy, Refund and Cancellation Policy and other publisher policies. It does not create a guarantee of manuscript acceptance, indexing, citation, ranking, impact factor, publication timeline or third-party database listing.
Third-party websites, payment gateways, hosting providers, email services, indexing platforms, metadata services, repository services and external links may follow their own privacy policies, security measures and terms. UnivColl Publications is not responsible for privacy practices of third-party platforms beyond its reasonable control.
Children and Minors
Minor Data and Responsible Submissions
Our publishing services are intended for authors, researchers, editors, reviewers, institutions and academic users. If a submission includes data related to minors, children, students, patients or vulnerable participants, authors are responsible for ensuring appropriate ethical approval, consent, privacy protection and legal compliance.
Users should not submit unnecessary personal, medical, financial or identity-sensitive details
unless required for ethical declaration, publication support or lawful processing.
Policy Updates
Updates, Related Policies and Contact Support
This Privacy Policy may be updated from time to time to reflect changes in publishing workflow, payment support, website functionality, legal requirements, editorial operations or service providers. Updated versions may be posted on this page with a revised effective date.
Legal
Terms and Conditions
Website use, publication services, user responsibility and legal terms.
PaymentsRefund and Cancellation Policy
Refund eligibility, duplicate payment handling and cancellation process.
FeesPublication Fees and Payment Policy
Publication fee categories, invoice support and payment disclaimers.
SupportContact Support
Contact the publisher for privacy, payment, manuscript and publication support.
Privacy & Data Protection Pathway
Continue through privacy, payment, manuscript and legal support pages
This privacy policy links users to related legal, payment and publication support pages so that manuscript, payment and communication data are understood in a transparent publisher workflow.
Legal Notice
Official website-use notice, publisher identity and communication responsibility.
Open PageTerms and Conditions
Website, service, payment, responsibility and no-guarantee terms.
Open PagePrivacy Policy
Data, manuscript, payment and communication privacy framework.
Open PageDisclaimer
Limits of website information, indexing claims and academic responsibility.
Open PagePayment Instructions
Official route for payment, receipt, invoice and support information.
Open PagePublication Ethics
Ethics, integrity and editorial responsibility standards for publishing.
Open Page
Trust and Transparency
Legal pages support responsible scholarly communication.
Website use, support communication, payments, submission activity and publication information do not create any guarantee of manuscript acceptance, publication, indexing, Google Scholar visibility, citation, ranking or impact factor. Editorial decisions remain independent and policy-based.
Responsible External References
External references are provided for orientation only.
Publication Ethics
Policy-led publication handling and responsible editorial communication.
Data Awareness
Clear handling expectations for contact, manuscript and payment information.
Editorial Independence
Payments and support requests do not influence editorial decisions.
Documented Support
Queries should include clear records such as paper ID, receipt or official email.